Can I hold shareholder meetings from abroad?

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Accepted Answer

Yes — written decisions for a sole owner, proxies and absentee voting for partners. Sole One owner never meets — all general-meeting questions are decided alone, in writing. Proxy A representative attends for you — on a power of attorney; an individual’s voting proxy must be notarised. Absentee Voting by document exchange — post, electronic and other channels the law names, where authenticity is verifiable. Limit The exclusive powers resist absentee form — the meeting’s exclusive items cannot be decided absentee unless the charter allows it. Distance is a solved problem in the law’s own text. A sole shareholder decides everything in writing. Among partners, any shareholder votes through a representative on a notarised power of attorney, and decisions can be taken without convening at all — absentee voting by exchange of documents, with postal, electronic and other channels named, provided authenticity and documentary confirmation hold. The boundary to plan around: questions in the meeting’s exclusive powers — capital, charter changes, appointing the director, approving the accounts, distributing profit — default to a convened meeting, and absentee form reaches them only where the charter says so. A charter drafted for foreign owners says so.

Can I hold shareholder meetings from abroad?

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